A memo to Pamela, how to write a memo

Memo: conference
Hello Pamela: We need to arrange a meeting, so I hope you can take care of that for me. Firstly we need to confirm that everybody is available to come along for a meeting on Monday the 20th and then once that has been confirmed we can then reserve a conference hall with seating for 28 people, video projector screen, all the necessary cables and of course refreshments. Don't forget to include an extra seat for me!!!
We will need to take care of our delegates so we will have to reserve three tables in the restaurant and of course pay for that in advance. I have three different Price quotes for restaurants which are close to the conference center:
Pablo's restaurant proposes three course meal with wine and coffee for €27 per person.
Delgoes restaurant proposes the same for €31 per person however this is closer to the conference center and would save money on taxis.
Pete's bazaar proposes an all in price of €29 per person but doesn't cater for vegetarian food so we're going to forget that one.
We will also need to take care of the printing of the manual for the conference so if you can contact the copy center and have them print up an extra three copies additional to the 29 that we do need so that will mean 32 copies. I prefer us to have a few extra rather than just enough because I won't look professional if someone loses one.
We also need to do our homework to make sure that this conference includes all of the new price range the updated price list and of course the MPEG video of the latest compressor.
I hope this is clear thank you
David
Btw you can leave early on tuesday as requested, enjoy the concert!